23 guides · Page 2 of 2
A collection inventory is only recoverable if its photographs, attachments and organising rules can be restored with it. A copy of the spreadsheet alone may leave most of the record behind.
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An annual review is a chance to compare the collection with its own records. Keep it focused enough to finish, while giving unusual changes their own follow-up.
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A changing object needs a clear record and an informed next step. Separating it from a group should not become an improvised treatment or create a new handling problem.
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Moving a collection is a sequence of handovers and location changes. Plan those transitions before packing so each object can be identified without opening every box.
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Dividers should make groups easier to retrieve without transferring pressure to the objects. Choose their fit around the filled enclosures and the way the container is used.
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An irregular object needs more than a single length. Record the outer envelope, the projecting details and the orientation in which each measurement was taken.
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Original packaging can document how an object was sold, but keeping every empty carton beside the collection can obstruct access. Decide what information each piece of packaging preserves.
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A box label should help you retrieve the right container without opening several others. Design it for the shelf where it will be read, not just for a neat photograph.
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A conservator can respond more usefully when the enquiry explains the object, the observed problem and the decision you are trying to make. Prepare information before attempting a treatment.
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A personal loan record connects an object with the person holding it, the agreed purpose and its expected return. It should be understandable after the conversation has been forgotten.
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A shared collection needs shared conventions, but not everyone needs permission to change every field. Agree how objects and records will be handled before the first disagreement appears.
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